How do keyless entry systems work for businesses?

August 29, 2024

In today’s world, businesses are constantly seeking ways to improve security and streamline operations. One increasingly popular solution is the keyless entry system. But how do these systems actually work, and what benefits do they offer? In this guide, we’ll explore the mechanics of keyless entry systems, their various types, and how they can enhance security for businesses of all sizes.

What is a Keyless Entry System?

A keyless entry system allows users to unlock doors without the use of a traditional physical key. Instead, these systems rely on advanced technologies like key cards, biometric scans, mobile apps, or PIN codes to grant access. This modern approach to security is becoming the standard in various industries due to its convenience and enhanced control over who enters the premises.

How Keyless Entry Systems Work

Keyless entry systems operate using a combination of electronic hardware and software:

Electronic Access Control: The system uses electronic locks controlled by access management software. This software can be programmed to allow or restrict access to different areas based on user roles or times of day.
Authentication Methods: Users authenticate their identity through various methods such as:

Key Cards or Fobs: Small devices that communicate with the lock when in proximity or inserted into a reader.
Biometric Scanners: Devices that use fingerprints, facial recognition, or retinal scans to verify the user's identity.
Mobile Apps: Smartphones can be used as a key by connecting to the system via Bluetooth or Wi-Fi.
PIN Codes: Users enter a specific numeric code on a keypad to gain access.

Types of Keyless Entry Systems

There are several types of keyless entry systems that businesses can choose from, each offering unique features:

Card-Based Systems: Utilizes cards or fobs that are swiped or tapped against a reader. These are easy to use and replace if lost.
Biometric Systems: Offer high security by requiring unique biological data for access, minimizing the risk of unauthorized entry.
Mobile-Based Systems: Allows the use of smartphones for access, which is convenient and reduces the need for physical keys or cards.
Combination Systems: Some systems use multiple authentication methods (e.g., a key card and PIN code) for added security.

Benefits of Keyless Entry Systems for Businesses

Keyless entry systems provide numerous advantages for businesses:

Enhanced Security: By eliminating physical keys, the risk of lost or stolen keys is reduced. Biometric systems, in particular, offer high security because they require unique, non-replicable identifiers.
Access Control Flexibility: Businesses can easily customize access permissions for different employees and adjust them as needed, without having to rekey locks or distribute new keys.
Detailed Entry Logs: The ability to track who enters and exits the premises and at what times provides valuable insights for security audits and investigations.
Convenience: Employees can gain access quickly without fumbling for keys, and lost access devices can be deactivated immediately, preventing unauthorized access.
Cost-Effectiveness: Over time, keyless systems can save money by reducing the need for lock changes and providing scalable solutions as a business grows.

How to Choose the Right Keyless Entry System for Your Business

When selecting a keyless entry system, consider the following factors:

Security Needs: Assess the level of security required for different areas of your business. Sensitive areas may benefit from biometric systems, while general access areas might only need card-based entry.
Scalability: Choose a system that can grow with your business. Look for solutions that can easily add new users or integrate with additional security systems.
Budget: Evaluate the cost of the system, including installation, maintenance, and potential future upgrades. Consider both the short-term and long-term ROI.
Ease of Use: The system should be user-friendly for both employees and administrators. Complex systems may lead to user errors or require extensive training.

Common Concerns with Keyless Entry Systems

While keyless entry systems offer many benefits, businesses should be aware of potential challenges:

System Failures: Power outages or software glitches can temporarily disable access. Ensure there are backup protocols in place.
Data Security: Digital systems can be vulnerable to hacking. Choose systems with robust encryption and regularly update software to prevent breaches.
Initial Costs: The initial setup can be more expensive than traditional locks. However, consider the long-term savings and security improvements.

Conclusion

Keyless entry systems are a valuable investment for businesses looking to enhance security and streamline access control. By understanding how these systems work and carefully choosing the right one for your needs, you can provide a safer, more efficient environment for your employees and customers. Whether you opt for a card-based system, biometric locks, or a mobile-based solution, the benefits of keyless entry are clear: enhanced security, flexibility, and peace of mind.

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How to Avoid Getting Locked Out Again: Expert Prevention Tips

By Youmna Rehman • June 25, 2025

It happens to the best of us. You're running late, juggling groceries or half-awake on your way to work, and before you realize it—the door clicks shut, and your keys are inside. Getting locked out isn’t just inconvenient—it’s stressful, time-consuming, and sometimes downright expensive. The good news? It’s also highly preventable. In this comprehensive guide, we’ll walk you through smart, real-world strategies to avoid getting locked out again—whether it’s your home, office, or car. These expert prevention tips come straight from the locksmith trenches, and they’re easy to apply, whether you’re forgetful, busy, or just tired of relying on emergency locksmiths. Understand Why Lockouts Happen in the First Place Before solving the problem, we need to understand it. Lockouts typically happen due to: Forgetting or misplacing keys Keys getting locked inside a car or home Doors that auto-lock Broken or worn-out keys Malfunctioning locks or key fobs Most of these are preventable with simple habits, upgrades, or tools. Let’s break them down one by one. Step 1: Create a Key Routine That You Can Stick To One of the most powerful prevention tools? Muscle memory. Create a ritual around your keys—something small and repeatable every time you leave your home, office, or car. For example: Always touch your keys before shutting the door Say “Phone, Wallet, Keys” as a mental checklist Place a reminder near the door (“Do you have your keys?” sign) These tiny behaviors train your brain to check for keys automatically—no effort required after a while. Step 2: Store a Spare Key (But Not Under the Mat!) A spare key is your best backup—but only if it’s stored smartly. Avoid outdated hiding spots like under the doormat, flowerpot, or inside the mailbox. These are the first places burglars check. Instead: Leave a spare with a trusted neighbor or friend Install a secure, weatherproof key lock box with a code Store it in your wallet or bag if it doesn’t interfere with routine And whatever you do, never label your key with your name or address. If it’s lost, your home could be at risk. More on this in our guide: Why You Should Never Hide a Spare Key Under the Mat Step 3: Duplicate and Distribute—Strategically Don’t rely on one key to rule your world. Instead, get professional duplicates made and keep them where you’re most likely to need them. Some smart storage ideas include: One in your car (but hidden securely) One in your gym bag or laptop case One at your workplace One with your dog walker, babysitter, or close family member Just make sure you trust whoever has access—and always update your key plan after roommates or tenants move out. Step 4: Go Keyless With Smart Locks If lockouts are a recurring issue, it might be time to ditch the keys altogether. Smart locks allow you to unlock doors using: Keypads (PIN codes) Smartphones Fingerprint access Bluetooth or Wi-Fi apps Some models even let you generate temporary codes for guests or service workers—so you don’t have to hide a key or hand out spares. Check out How to Upgrade to a Smart Lock Without Changing Your Door for a step-by-step breakdown of modern options that don’t require full door replacements. Step 5: Regularly Inspect Your Locks and Keys Sometimes, it’s not forgetfulness—it’s a failing lock or worn-out key that locks you out. Signs your key or lock may be due for a replacement: Your key feels loose or stiff in the lock You have to jiggle it to get it to work Your key is cracked, bent, or visibly worn You hear clicking, scraping, or feel resistance when turning A quick inspection once a month can catch small issues before they leave you stranded on the porch. Need help deciding if your hardware is still secure? Read: When Should You Change Your Door Hinges for Better Security? Step 6: Have a Go-To Locksmith on Speed Dial In case prevention fails (because life happens), don’t waste time Googling at 2AM when you're locked out. Instead: Research a local, licensed locksmith now Save their number in your phone as “Emergency Locksmith” Confirm they offer 24/7 lockout assistance Check their reviews, verify their licensing, and build a relationship with them before you need them. Our guide on How to Find a Licensed and Trustworthy Locksmith Near You walks you through exactly how. Step 7: Use a Smart Reminder or Tracker If you’re forgetful (hey, we’ve all been there), tech can help: Use a Tile or Apple AirTag on your keychain to track misplaced keys Set location-based reminders on your phone to check for keys before leaving Use apps like “Alarmy” to set a custom checklist for leaving the house These small hacks go a long way in building dependable habits. Bonus Tip: Re-Key After a Lockout (If Needed) If your lockout was caused by lost keys, it’s safer to rekey or replace the locks afterward. Why? Because if someone finds your keys and knows where you live, your home is no longer secure. Not sure what’s best? We break it down in Rekey vs Replace Locks: Which Is Better for New Homeowners? Final Thoughts: Lockouts Are Avoidable With the Right Systems A lockout doesn’t have to be part of your weekly routine. With a few simple changes—like key duplication, smart storage, tech upgrades, and routine maintenance—you can make sure that panic moment at the front door never happens again. It’s not about being perfect. It’s about being prepared. If you ever do get locked out again, don’t panic. Just call your trusted locksmith and take it as a reminder to refine your prevention system. You’ve got this—and your keys.